From 12f0b48616c2dae7d1a19ddf624a008fbe7f8266 Mon Sep 17 00:00:00 2001 From: Teresa Mayfield-Meyer Date: Tue, 14 Mar 2023 15:49:06 -0600 Subject: [PATCH] Identification Block https://github.com/ArctosDB/documentation-wiki/issues/285 --- ...to-Enter-Data-for-a-Single-Record.markdown | 26 +++++++++++++++---- 1 file changed, 21 insertions(+), 5 deletions(-) diff --git a/_how_to/How-to-Enter-Data-for-a-Single-Record.markdown b/_how_to/How-to-Enter-Data-for-a-Single-Record.markdown index 4505d095..0066a4e9 100644 --- a/_how_to/How-to-Enter-Data-for-a-Single-Record.markdown +++ b/_how_to/How-to-Enter-Data-for-a-Single-Record.markdown @@ -1,6 +1,6 @@ --- title: How To Enter Data for a Single Record -author: Teresa J. mayfield-Meyer +author: Teresa J. Mayfield-Meyer date: 2023-03-14 layout: default_toc --- @@ -52,15 +52,31 @@ See [How To Customize the Data Entry Form]() The following provides some specifics by data entry section. -### Catalog Recod Data +### Catalog Record Data * Accession is is the Acquisition number that is given to a set of specimens, e.g., 01.2014 and is **REQUIRED** and can be selcted using the "pick" button. The accession **does not** need to be associated with the same collection as the item being entered. * Catalog Number can be left blank if you wish Arctos to assign the next available number (only for collections using integer catalog numbers). -* CAtalog Item Type can be left balnk if you wish to use the default type selected in colelction metadata (See [How To Manage a Collection](https://handbook.arctosdb.org/how_to/How-to-Manage-a-Collection-in-Arctos.html#default-cataloged-item-type) - -* GUID Prefix will be completed based upon the colelction selectd above or what has been added to a customized data entry form. +* Catalog Item Type can be left blank if you wish to use the default type selected in collection metadata (See [How To Manage a Collection](https://handbook.arctosdb.org/how_to/How-to-Manage-a-Collection-in-Arctos.html#default-cataloged-item-type) +* GUID Prefix will be completed based upon the collection selectd above or what has been added to a customized data entry form. * Entered By should have your Arctos username already filled in. * Status will always be “waiting approval.” +### Identification + +Use this block when you are entering a single identification with a single Identifying Agent. If you want to enter more than one identification for a single catalog record or a single identification with multiple Identifying Agents, use ["Extras Identification"](#"Extras"_Identification). + +* Scientific Name is the identification to be applied to the cataloged item. Type in all or part of the cataloged item’s identification and use the Tab key to select a taxon name, or use the "build" button to create a complex identification. +* Identifying Agent is the Arctos Agent that determined the identification. Type in all or part of the Agent’s name and use the Tab key to select an Agent. +* Nature of ID is selected from a [code table](https://arctos.database.museum/info/ctDocumentation.cfm?table=ctnature_of_id). +* ID Date is the date the Agent assigned the identification. If this is not known, leave it blank. +* ID Remark can be used to add information about the identification, including a verbatim determiner if the Identifying Agent is not found in Arctos Agents. + +### "Extras" Identification + +This section allows you to add up to 3 identifications to a catalog record at once and to include up to 6 Identifying Agents for each Identification. The fields are the same as those discussed in ["Extras Identification"](#Identification). + + + + **Agents** * “Collector” should be the agent’s name. Fill in the name, hit Tab and you will see a popup; you may have to select the collector if there’s more than one choice. * **Neat Tip:** Click “Copy2All” next to the field you entered the collector’s name into and Arctos will automatically assign that name to all the required fields on the current data sheet.