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Please get approval from the CHAOSScast facilitator before creating a CHAOSScast episode release checklist issue. You can learn more about the process for CHAOSScast by visiting our CHAOSScast process documentation
Planning doc:
CHAOSScast Episode Release Checklist
Scheduling an episode
Step 1: Propose a topic and guest(s) (Anyone)
Action: Discuss with facilitator to get approval for the episode topic and guest.
Action: Recruit interview guest to finalize topic and content of the podcast together
Step 2: Facilitate Episode (Facilitator)
Action: Send invitation email to guest to find a few potential suitable dates and times (60-90 minutes.)
Action: Notify organizer of guest's date and time possibilities, and confirm one.
When podcast session starts (Organizer and Panelists):
Join the Zoom room on time
Action: Confirm that the podcast is being recorded.
Be yourself
Enjoy
@GeorgLink - when you get to here, you can reassign it to me, and I'll handle the rest. If you want help with any of the above tasks, just let me know!
After the podcast is recorded:
Action: Go to Zoom and get the link to the recording
Action: Set the recording to not expire
Action: Email the link to Paul Bahr from Peachtree Sound
Publishing an episode (~30-40 min)
Paul Bahr from Peachtree Sound will send the edited podcast and show notes (email) After podcast is edited
Action: Get edited podcast and show notes from Paul
Action: Review the Episode Planning Document for the guest's profile pic, bio, and social media links.
Action: Create the Cover Art by downloading a sample cover art from Dropbox and updating the episode number
Action: Upload the shownotes to google drive and use Convert to Markdown to get markdown format
Action: In Fireside, create missing panelists and guests
Slug is firstname-lastname (e.g., georg-link)
Status: public
The other information should be in the Episode Planning Document
Title Format: Episode 123: My Great Title (default)
Content: Clean (unless we used swear words)
Summary: First paragraph from the Show Notes are a good starting point
Description: Insert the show notes in Markdown format.
Hint: convert show notes to Google Doc and export as Markdown
As the first line above the bolded episode info, add this line: Thank you to the folks at [Sustain](https://sustainoss.org/) for providing the hosting account for CHAOSSCast!
Keywords: (use sparingly to avoid keyword cannibilization)
Tags: (empty) -- we can use tags later for having sub-podcasts
Hosts and Guests: activate everyone who was on the show. Regular panelists are all hosts, even when they are guest on an episode.
Cover Art: upload cover art with the correct episode number
Header Image: (ignore, will use default)
Transcript: (ignore)
PUBLISH
Action: When the episode is scheduled for release that week, notify all participants via email, and send guests this link to a webform to get their mailing address
Please get approval from the CHAOSScast facilitator before creating a CHAOSScast episode release checklist issue. You can learn more about the process for CHAOSScast by visiting our CHAOSScast process documentation
Planning doc:
CHAOSScast Episode Release Checklist
Scheduling an episode
Recording an episode
@GeorgLink - when you get to here, you can reassign it to me, and I'll handle the rest. If you want help with any of the above tasks, just let me know!
Publishing an episode (~30-40 min)
firstname-lastname
(e.g.,georg-link
)Thank you to the folks at [Sustain](https://sustainoss.org/) for providing the hosting account for CHAOSSCast!
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