Meeting Agenda Guidelines

[juliagab56]

Overview

This issue is to decide on a standardized set of guidelines for the VRMS team to follow when writing meeting agendas

Action Items

• Write a (first draft) article on the wiki page about meeting info
• Clean up first draft and make information more succinct

Resources/Instructions

https://github.com/hackforla/VRMS/wiki/Team-Meetings

Notes

• What happens when there is less team members than there are roles. How are those delegated?

[juliagab56]

A couple suggestions:

1. Aside from the "typical meeting/agenda" section where we should include a brief description of how a typical meeting runs, I think we should have a section of bullet points for meetings do's and dont's. Ie: DO always make sure you title the meetings accordingly (All Team/Design/Tech) or DON'T use abbreviations only you understand.
2. We should probably host all meeting agendas here not just all team, so we should probably make sure there is a distinction between them. Or at least have a section where we archive past agendas and have the lastest and/or upcoming one on the top for easier access.

[juliagab56]

3. We should also include the roles in the template. One of the action items at the beginning of every meeting (or before meetings) is to delegate the roles to the team members so everyone knows already what they need to do and come prepared.

[juliagab56]

@JackHaeg tagging you on this in case you want to assign yourself to the issue. We need to audit the agenda section on the WIki and update it.

[JackHaeg]

Meeting Agenda guide is now complete and can be found here: #1280