2017 07 31.md

LD4 Community Reconciliation Working Group Kick-off Call

Monday 31 June 2017, 9:00:00 am PDT, 11:00:00 am CDT, 12:00:00 noon EDT, 5:00:00 pm BST, 6:00:00 pm CEST, 16:00:00 UTC (GMT).

• Moderator/Gatekeeper:
• Notetaker:
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Attendees

• Christina Harlow
• Chrissy Rissmeyer
• Brian Tingle (absent, took a vacation day)
• Adam Soroka
• Ryan Johnson
• Suzanne Pilsk
• Julie Hardesty

Agenda

• send out call for use cases using communication structure
• figure out analysis method for cases gathered
• update work plan timeframe
• Questions, Comments, Issues
• Confirm Next Call

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Notes

Call for use cases

• finalized text for email (https://github.com/LD4/ld4-community-recon/issues/43)
• Christina will add links (Github link at bottom of call), put this in communication page, and ping people in communication contact list
• Leave this call out until August 15 and then start reviewing what is there - use cases are still welcome afterwards
• need to add email addresses? yes, Christina will add Arwen and Christina’s email addresses to call for alternate way to offer use case

Communication Channel

• Everyone look through this table and sign up as a contact, also add any community that isn’t listed here but should be
• Christina will email meeting notes and fix call template and then notify us that call is ready to be sent (today)
• Edit text if needed for a community but keep as consistent as possible
  • send out by Wednesday this week
  • probably lots of out of office so might need to extend call for use cases
  • stick with August 15 and might extend after that - possibly second call in the fall if needed
  • Everyone in this group add use cases by August 15

PR for call template will happen today!

Use Case analysis approach

• affinity mapping exercise - group things together
• de-duplicate similar use cases
• labels in Github and anyone can apply; google spreadsheet with categories in columns - Chrissy will investigate options
• by next call - do a pass of issues that are not your own, comment if you think it’s a duplicate and propose a couple of labels, possibly based on categories listed already in work plan
• still on track to work through this by end of October
• labels created for 3 categories in the work plan area

Action Items

• Christina will add use case call text to communication page and ping everyone listed as communication contact
• Send out call to identified lists by Wednesday, August 2
  • Christina will review https://github.com/LD4/ld4-community-recon/issues/43 and integrate any suggested changes into the text (add Github link and email addresses for Arwen Hutt and Christina Harlow)
  • Everyone add lists and volunteer as contact on https://github.com/LD4/ld4-community-recon/wiki/External-Communication-Channels
• Everyone add use cases by August 15
• Chrissy will investigate options for affinity mapping of use cases
• Everyone identify duplicate use cases and apply 1-2 labels for each use case by next call (August 14)
• Resolve any remaining technical issues
  • Move notes from #56 to wiki